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Calibre Services

Woman on the phone working at a desk

Are you ready to optimise your time, and outsource your admin?

Read on and discover just how easy the outsourcing process is with Calibre Virtual Assistant Services.

Admin Packages

Executive PA Package

Want tasks completed in under 24h?

Send tasks to your Executive PA up until the evening before, for them to be actioned the following morning, between 7am-9am.

Ideal for busy Directors, Coaches & Consultants

√ Email & Diary support

√ Document creation

√ Other bespoke PA tasks, discussed on a case-by-case basis

3 mornings/week: £850/month

5 mornings/week: £1,450/month

Inbox Management Package

√ Checking inbox and processing emails up to twice a day

√ Sending replies, incl. holding emails

√ Using email folders, filters and rules to keep inbox organised

√ Option to manage your own inbox or a separate one

√ Option to choose which emails require attention, if not all

√ Option to be sent a daily summary of the important messages/notifications

√ No need to give up total control. We do things your way


Inbox & Diary Management Package

√ Includes above Inbox Management Package

√ Managing online diary

√ Arranging appointments/travel

√ Liaising with client as required


Proofreading Package

√ Checking grammar & spelling

√ Checking punctuation & language

√ Removing errors and inconsistencies

√ Includes reports, marketing materials, blog articles, newsletters & press releases

√ Dyslexia-friendly options available

£15.00 per 1,000 words – £0.015 per word

Please note that documents with under 1,000 words will be charged at a flat rate of £15.00

Bookkeeping Packages

Invoicing-only package - £150/month

√ Creating and processing invoices

√ Arranging payments

√ Setting up client contacts, invoice templates and reminders on accounting software

Basic package - £225/month

√ Bookkeeping

√ VAT submission

√ Monthly management reports

√ Director-only payroll

Small Business package - £350/month

√ Bookkeeping/invoicing

√ VAT submission

√ Monthly management reports

√ Payroll 1 to 5 employees

Medium Business package - £650/month

√ Bookkeeping/invoicing

√ VAT submission

√ Monthly management reports

√ Payroll 6 to 10 employees

The bookkeeping aspect of these packages includes any sales invoicing, posting expenses/purchases, purchase and sales ledger management and bank reconciliation.

Our Bookkeeping Virtual Assistant is registered with Anti-Money Laundering

Social Media Packages

LinkedIn Management


√ Content scheduling

√ Up to 5 weekly posts

√ Community engagement (30mn/day)

√ DM Management

√ Caption editing

√ Researching & sending connection requests to ideal clients/business contacts (30mn/week)

√ Updating client with trending themes and topics

√ Coordinating responses to collaborative articles

√ Monthly insights

√ Weekly check-in call, incl. updates relevant to client's industry

Instagram/Facebook Management

One platform: £600/month

Two platforms: £825/month

√ Content scheduling

√ Up to 5 weekly posts/reels

√ Up to 5 weekly stories

√ Community engagement (30mn/day)

√ Following relevant accounts

√ DM Management

√ Blocking spam

√ Hashtag research

√ Caption editing

√ Monthly insights

√ Weekly check-in call

Wordpress Management

To be discussed with our Wordpress specialist on a case-by-case basis

Canva Package

15 branded Canva graphics/posts: £350

20 branded Canva graphics/posts: £450

Popular Services

PA Support

√ Diary & inbox management

√ Managing client & supplier communication

√ Editing documents & spreadsheets

√ Creating PowerPoint presentations

√ Data entry

Marketing Support

√ Email marketing support

√ Formatting newsletters & marketing materials

√ Uploading blog articles to website

√ Updating content on website pages

Legal Secretarial

√ Assisting solicitors with daily tasks

√ Diary management

√ Onboarding clients

√ Compiling legal documentation

√ Actioning legal correspondence

√ Transcribing audio dictation

How It Works

Our goal is to make this whole process as straightforward as possible for you.

Step 1: Make a note of which tasks you would initially be looking to outsource and when.

Step 2: Fill in the contact form to arrange your free initial consultation.

Step 3: Naomi discusses your business needs with you and matches you with a virtual assistant that has the skills you require.

Step 4: After the meeting, you confirm whether you would like to move forward with the contract.

Step 5: The contract and other documents are sent to you via email for your e-signature.

Step 6: Once everything has been agreed and signed, you are free to start sending work to your virtual assistant!

Contact Us
Naomi Wachner

"Naomi has been a dream to work with, so professional and organised with a quick turnaround. I would be very happy to recommend her to other business owners and I will be continuing to enlist her support as my business develops."

C. Goodwin, Founder

Your Options

  • Monthly Packages - Best Value

    Our prepaid packages secure your time in our diaries and they are the ideal option for regular, ongoing administrative support. They offer the fastest turnaround (24h) and provide you with the clarity you need to plan your admin budget.

  • Most Popular Packages

    Our most popular packages are the Executive PA Package (from £850/month) and the Inbox and Diary Management Package (£650/month). See above for more information.

  • Retainers - £30/hour

    Retainers provide flexibility in terms of tasks. Turnaround times are up to 48h, unless exact working days have been previously agreed. Retainers are available in blocks of 10 hours and must be used within one calendar month. A time report is sent at the end of each retainer.


When is the right time to hire a virtual assistant?

Business owners hire virtual assistants when 1) their admin load distracts them from generating income, 2) they want to spread their workload more efficiently and 3) they want to focus on specific areas of their business. If you can see yourself in one of those above scenarios, we would love to hear from you! Please feel free to fill in the contact form and we will get in touch and answer any further questions you may have.

Is it cheaper to hire a virtual assistant than an employee?

In our experience, yes! You only pay for the hours your virtual assistant works. You do not pay for their insurance, tax or pension contributions. You don’t need to worry about sick pay nor holiday pay. Virtual assistants pay for their own office space and equipment. Hiring a virtual assistant is an affordable way to scale your business in a sustainable manner.

I need admin help but I don’t want to share my passwords with you.

That’s no problem! We are happy to use LastPass, an online password manager that grants access to programmes, without the need to reveal passwords. Please rest assured however that our solicitor-drafted contract clearly explains how the data you share with us is protected and regulated. We will never share your confidential data to third parties. 

I need admin help but I have my own way of doing things.

We understand and we are happy to do things your way. During our initial consultation, we will discuss how we can meet your business needs in a way that you are comfortable with. We are able to replicate any system you already have in place. Please rest assured that our priority is to make your life easier. You define what works best for you.

How are Calibre virtual assistants different from other brands?

One word: expertise. Each Calibre virtual assistant is an expert in their own field. For example, for invoicing support, we provide you with a qualified bookkeeper, highly experienced in most accounting software. For proofreading tasks, we outsource our certified linguist, with over 30 years’ proofreading experience. The same high-level of expertise goes for PA tasks, including inbox management.